Loan requests

Nationalmuseum does continuously lend works of art from the collections to exhibitions in museums and cultural institutions in Sweden and abroad. Here you will find an application form and information about the loan process.

How to request a loan

We need a written request by letter addressed to the General Director Berndt Arell or by e-mail to If you send your request by e-mail, please attach the letter as a pdf.

For exhibitions outside Sweden, we ask you to send your request at least 8 months before the exhibition opens.

The request should contain the following information:

  • the exhibition’s title and period
  • the name of the borrowing institution and the place of the venue
  • a description of the exhibition and reasons motivating the loan
  • a list of the requested artwork(s), with Nationalmuseum’s inventory number if possible
  • contact info to the exhibition’s curator and/or administrator

Click here to search the requested artwork(s) in the museum's digital database.

Please attach a completed and signed Standard Facility Report to your loan application. This report documents the safety and climate conditions and can be downloaded here:

Standard Facility Report (word).

More information in
Example Loan Agreement (pdf)

Procedure for loans

All incoming loan applications are processed by loan administrators See contact info below.
All applications are submitted to Nationalmuseum’s Loan Committee which takes place about 10 times a year.
The Loan Committee is advisory; the formal decision is taken at the Nationalmseum’s monthly board meeting.
Decisions on loans are notified by letter after the Board’s decision. If the loan is granted, a Loan Agreement is sent to the borrower.

How long does it take?

We process all loan applications as quick as possible. However, for various reasons the final decision may sometimes take a few months.

What are the costs?

The administrative fee for loans outside Sweden is currently 3 000 SEK/object and the conservator’s fee is 1 500 SEK/object. The borrower takes upon all other costs directly associated with the loan. 

Why are certain loans not granted?

The most common reasons for application not to be granted are:

  • The condition of the objects makes them too fragile to travel.
  • The borrower does not meet the required safety and climate conditions.
  • The requested objects are already included in other exhibition projects.


You may contact our Loans Administrator by phone:
Karin Sandstedt, ^+46 (0)8-5195 4316
Or by e-mail:

Temporary suspension of loan request processing

Since 2014 The Nationalmuseum building undergoes a thorough renovation. Planning and preparation for re-opening in 2018 has started and will be even more intense in the coming years. This has implications for our regular loans programme. The Museum has therefore decided to temporarily suspend the processiong of outgoing loans from 1 June 2016 to 30 June 2018.

This means that loans already granted will proceed as usual. No loan requests received after 1 January 2016 will be processed until we resume our normal lending procedures from 1 July 2018. These restrictions are made necessary not only by the limited accessibility of the collections, but also by the considerable pressure on staff resources prior and during the re-opening of the Museum.

Key dates

1 January 2016: final deadline for loan request
1 July 2018: processing of new loan requests will be resumed
December 2018/January 2019: the first new loans will be made
We ask for your understanding regarding this temporary limitation or our loan activities and apologise for any inconvenience caused.